Last week, bored and online in a meeting at a customer location, I received two urgent emails from different top execs at the same company. Could I meet with them as soon as possible? They wanted to produce a project and it had to be done by the end of the month.
The meeting the next day at their headquarters lasted for two hours, and they briefed me on what they wanted and wanted to communicate.
I hustled to work up my notes and get a brief pricing proposal out to them first thing the next day, got ready to ask several helpful suppliers to scramble their jets, and then the waiting began.
On the next day there were a couple of emails and voice mails back and forth, mostly clarifications. No green light.
On the next day - the fourth day - we received a new budget number, lower. "Can you do it for that?"
"No we can't. But we can do it for this," I said.
"Okay, I'll see about that." No green light.
To make a long story short, today, a week after this fuse was lit, they shelved the project out of budgetary concerns, in spite of the fact that our cost estimate was actually under the budget maximum they told me about in our first meeting.
False alarm.
At BURRIS we currently have four proposals pending, all of which had fast turnarounds when they were requested. We took less than a week to turn around each of them, and now, as I write this, all of them are gathering dust and have been for more than 20 business days. Another three proposals are less than 7 days old, and I can only hope they don't end up in irons too.
I write a good proposal, I think. I put a fair amount of energy into defining the project, the objectives, and I work at pricing to win. It's not that someone else is being awarded these projects. It's that the urgency at the beginning isn't still there when it's time to actually begin.
A result of knee-jerking? Second thoughts? I honestly don't know.
Hurry up and wait.